2013 Directory of Activities
Refer to the 2013 Directory of Activities for a schedule of meetings taking place at the APA Annual Meeting:
APA Resident and Fellow Activities, APA Early Career Psychiatrists’ Activities, APA Committee Activities, APA Assembly and Related Governance Meetings, Allied Organizations Activities, and Sponsored Scientific Sessions.
Meeting Instructions & Fees
Overview
The 166th Annual Meeting of the American Psychiatric Association (APA) will bring over 15,000 people to San Francisco, CA in May 2013. To complement the overall program, APA encourages organizations to host allied meetings and/or special events in conjunction with the meeting. This presents a unique opportunity to conduct your business meetings and social events and network with your colleagues.
Beginning November 15, 2012, if your group or company would like to obtain meeting space, please review these rules and regulations and then complete the online request form. Space is limited and assigned on a first-come, first-served basis, so submit your request early. Deadline for requests is January 31, 2013. APA will accept forms after January 31; however, space will be assigned based on availability and the application fee for space requests will increase.
Facility Charges and Application and Cancellation Fees
Any and all charges for space and services levied by the Convention Center, hotel, and/or other venues are solely the responsibility of the function sponsor. APA has no responsibility for or authority over any such charges, including, but not limited to: room rental, food and beverage, microphones/sound, A/V, computers, electric, telephones, internet, etc. Most hotels will impose a room rental fee and minimum food and beverage spending.
APA will provide facility contact information in our confirmation letter. All communication from that point forward is between the group and the facility.
Application Fees for Meeting Space
Universities/Medical Associations
|
Deadline
|
Fee |
| Booked before January 31 |
$150 for first meeting, $50 each additional meeting |
| Booked between February 1 and March 31 |
$175 for first meeting, $50 each additional meeting |
| Booked after April 1 |
$200 for first meeting, $50 each additional meeting |
Pharmaceuticals/Industry- Exhibiting
| Deadline |
Fee |
| Booked before January 31 |
$300 for first meeting, $75 each additional meeting |
| Booked between February 1 and March 31 |
$350 for first meeting, $75 each additional meeting |
| Booked after April 1 |
$400 for first meeting, $75 each additional meeting |
Pharmaceuticals/Industry – Non-Exhibitor
| Deadline |
Fee |
| Booked before January 31 |
$500 for first meeting, $100 each additional meeting |
| Booked between February 1 and March 31 |
$550 for first meeting, $100 each additional meeting |
| Booked after April 1 |
$600 for first meeting, $100 each additional meeting |
All application fees are due at the time the space request is received. All payments must be made by credit card and must be included with your online meeting space request form.
Space will not be assigned or confirmed until payment is received.
Any events cancelled on or before April 12 will receive a refund of fees paid, less a $100 APA administrative fee. No refund of the APA fee will be given for events cancelled after April 13, 2013 All cancellations must be submitted in writing to Stephanie Dumey by April 12, 2013.
Signage
APA does not provide signs for allied events. If you desire a sign for your meeting room, you must have the sign made and placed outside of the room.
Liability
For all activities, the organizer of the event or meeting will take full responsibility for the event or meeting and hold harmless the APA, its officers, agents, and employees from any and all liability associated with the event or meeting.
To register for meeting space, select Allied Group Form.